|Forum Code of Conduct|
DHBC Forum Code of Conduct - Using the DHBC Forums
Dulwich Hill Bicycle Club prides itself on providing fellowship and support to members, regardless of their ability or cycling goals.
However, the club's online forums have occasionally contained material that does not support the club's aims and potentially exposes us to complex issues.
This document has therefore been prepared to help members understand the forums' role in the club, and how to use them to meet the club's goals.
Why do we have forums?
The club's web forum is an important tool that helps us to do two things:
In plain language, the forums are a great way to make arrangements between club members, but are not the place to make decisions about the club or commitments that bind the club, other than official business the club executive may post of the forum.
What the forum is not
The forums generally do a great job, but occasionally have also hosted material that could be characterised as:
Posts of this nature are a problem for a few reasons, because they:
Why the forums aren't the place to develop club policies
One of the great things about DHBC is that so many members are willing to give their time and energy to run events or organise rides. The forums are a great tool to help this process and the club's executive committee hopes that this continues.
But we also need to be mindful that the club has an executive committee that oversees its activities, safeguards its finances and ensures that the official activities of the club are conducted in a safe and legal manner, and recorded in an appropriate manner.
The forums cannot therefore be considered a setting for policy-making, because it is not reasonable to expect that committee members will be able to read every post and understand its potential impact on the club. (Those who have sat on committees will understand it's hard to write minutes based on a sprawling forum!)
Forums should not be used to criticise club decisions – these are made by volunteers in the best interests of the club, often sandwiched between day jobs, and family responsibilities at night. Sometimes decisions are made on the go, and yes, members on the executive committee are very human and will make the occasional mistake in judgement – if you feel that a mistake has been made, or a viewpoint has been left out, you are strongly encouraged to approach that person directly (via Private Message, or using a the official club contacts, or in person after a ride) to constructively discuss your thoughts. You may wish to discuss any residual concerns with other members of the executive if you still feel unsatisfied after your approach.
Members of the club have voting rights on choosing who members of the executive committee are, with nominations tabled prior to the annual general meeting.
Guidelines for posting on the forums
Whenever you post to the forums, assume that your post is your personal position: you don't represent the club.
This applies for all posts, by all members, save for those made in the "Announcements" thread, or official announcements made by members of the executive committee.
When posting to the DHBC forums, you should also ask yourself if you would:
A few rules
In addition to the guidelines above, the club's committee feels we need some rules about posts.
Those rules state that posts to the forums must never:
The DHBC executive committee hopes that this document helps you to understand the role of the forums and how to use them productively.
Just in case someone does not, however, forum moderators appointed by the committee reserve the right to:
The committee or its appointed moderators also reserve the right to suspend any thread on the forums that negatively impacts the club's resources, reputation or obligations.
Where a posting by an executive member is deemed inappropriate by a moderator, or flagged by any other club member, the forum moderators will decide what the appropriate response should be in accordance with the above policy. Any recommendation for counselling or disciplinary action will be referred to other members of the executive for appropriate action, excluding the person the matter is about.
As at July 2011, the following individuals have been appointed as Forum Moderators. Use the Private Message (PM) function of the forum to contact them if you feel a particular post or topic breaches these guidelines or is of dubious merit or nature.
Stuart Hickson (Webmaster): Forum name = Stuart
James Fowler: Forum name = T-Bone